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Tax Paperwork: Important Documents or an Identity Thief's Dream?
What to Keep and What to Shred This Tax Season
Itasca, Ill (February 24, 2006) - If you're like most people, you spend more
time organizing the closet than your financial records. After all, knowing when
to get rid of clothes is a lot easier than knowing the rules for how long to
keep tax returns, or better yet, whether or not you should be keeping receipts
and credit card statements.
Unfortunately, as identity theft crimes continue to grow, we're living in a time
where one person's trash is another person's treasure. As Americans sort
through mountains of paperwork this tax season, it's important to not only
understand IRS rules, but also protect personal information from would-be
identity thieves. Last year, consumers lost nearly $57 billion to criminals who
stole their identities - a scary thought as we discard old documents and fill
up our garbage cans prior to April 15th.
Although it may seem easiest to keep financial records indefinitely, an
overflowing desk drawer or filing cabinet makes it nearly impossible to access
documents when they're needed. It also increases the likelihood of accidentally
misplacing sensitive documents that can lead to identity theft.
"It's important to understand which documents need to be kept and which need to
be shred to avoid having personal information fall into the hands of an
identity thief," says Kristen Gehrig, senior marketing manager for Fellowes,
Inc., the leading shredder manufacturer. "Shredding sensitive documents has
become a home necessity these days."
To conquer the stacks of paper that inevitably accumulate in every household,
it's important to understand what you need to keep and what you can safely
shred:
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Tax returns: The IRS has three years to challenge information in your return
and six years to conduct an audit based on unreported income. Keep tax returns
and supporting records, like W-2s and 1099s for at least seven years.
-
Investment statements for taxable accounts: Most brokerage firms and mutual
fund companies send annual statements summarizing the year's transactions. Once
you have these, you should shred your monthly and/or quarterly statements.
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Bank statements: Keep statements that back up information on your tax returns
for up to seven years. Other bank statements can be shredded after reviewing
for errors.
-
Credit card statements: Keep statements for big purchases, like jewelry or
large appliances. You might need them for warranties. If you put charitable
contributions on your credit card, keep the statement for your tax records.
Other monthly statements can be shredded once you've reviewed them for errors
or unauthorized purchases.
-
Pay stubs: While many people say to save these, it's a huge mistake. They
contain everything an identity thief needs to open an account. Keep three
months of history only if you are applying for a mortgage.
-
ATM receipts: Shred all receipts after you balance your bank statement.
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Canceled checks. With no significance for tax or other purposes, these should
be destroyed after one year.
-
Retirement plan contributions: Keep records of contributions to non-deductible
individual retirement accounts, such as a Roth IRA, indefinitely. Without them,
you may find yourself paying taxes again when the money is withdrawn. Some
financial institutions keep records of IRA contributions, but it's best not to
count on it.
-
Insurance policies, wills and other legal documents: These documents should be
kept indefinitely.
For documents you need to keep, consider storing them in a safe and accessible
place, such as a fireproof box in your home. When destroying records,
it's best to use a shredder that can slice credit cards and has cross-cut (also
known as confetti-cut)capabilities, such as the Fellowes' Powershred DS1.
Identity thieves can't steal what they can't read, and cross-cut
shredders ensure that private information is destroyed into small,
unidentifiable pieces. The Fellowes DS1 is recommended by groups such as the Good
Housekeeping Institute because of its Safe SenseT Technology, which
shuts down the shredder when it senses that hands are too close to the paper
opening, thus alleviating child safety concerns with a shredder in the
home.
Additionally, a few more protective measures against identity theft should be
taken during tax season. Take tax forms directly to the post office; do not
leave them in a private mailbox where they're accessible to a potential
neighborhood thief. Also, be sure to shred any paperwork needed to calculate
taxes such as receipts, bank records and various forms. If you choose not to do
your own taxes, be very selective of whom you hire. Conduct research on tax
companies and ask questions, including how information will be stored, shared
and disposed or destroyed.
For additional identity theft prevention tips and information on how long to
keep financial records, visit
www.fellowes.com or check with your tax professional.
About Fellowes
Headquartered in Itasca, Illinois, Fellowes, Inc. offers an impressive range of
products to equip the workspace, including paper shredders, binders and
laminators, desktop accessories and record storage solutions. Fellowes, Inc.
owns and operates subsidiaries in Canada, United Kingdom, Benelux, France,
Germany, Italy, Poland, Singapore, Japan, Korea and Australia. The company
employs more than 1,200 people throughout the world and expects global sales in
excess of $700 million this year.
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