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Old records may seem harmless enough; for example, closed credit cards and bank accounts. But an ambitious identity thief can use the bits and pieces of this old information to assemble a profile of your current identity. If you are unsure that a document needs to be shredded—shred it!
ID Theft Target: A peak season for ID thieves is tax time. Old tax records and other expired documents are being discarded. Know what shredder you need to securely destroy these documents.
A proactive approach is vital in office identity security, particularly when it comes to paper documents, which can easily be overlooked when you’re focusing on digital security measures. Paper applications filled out by employees, e-mail attachments that have been printed out, and even handwritten notes about your competition all require protection.
The Fair and Accurate Credit Transactions Act or FACTA requires all businesses to follow simple guidelines for protecting and disposing of sensitive data collected from customers. To adhere to FACTA rules you must maintain a written policy for document shredding that is presented to employees. Train your employees in the proper disposal of documents containing sensitive information so they understand the importance of the policy. Make sure you have the best shredders and enough paper shredders to accommodate the amount of documents that need to be destroyed on a regular basis at the workplace, and that the documents are being thoroughly shredded.
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